Instructions for EAS (Electronic Abstract Submission)
Last modified on Tue Mar 16 2010

The above template has multiple sections, each of which require some explanation which is given below.

1.

The lines with the -2 commands 'documentclass' and 'usepackage' specify the style your printed abstract will have. To preview your abstract locally you must place the file praha.sty where your compiler can find it (typically in the same directory as your abstract file) before processing. If you received these instructions by email, you will have received the style file in a separate email message, the body of which you must save as the file praha.sty. If you are viewing these instructions on our Web site, download the file praha.sty from it. If at all possible you are encouraged to view or print your abstract locally before submission. Remember we must treat abstracts submitted electronically, just as paper abstracts arriving by post. In particular, iteration on accepted electronic abstracts is a forbidden process.

If you submit an abstract electronically and you receive confirmation of successful receipt, you need do nothing more. DO NOT send us an additional paper copy of your abstract.

The following information is only for those of you without the capabilities of viewing or printing your abstract locally, to whom we are offering the following option. After you have completed your abstract according to the directions, email it to our special test address: test-hrms2010@pso.com.pl. Upon receipt, your document will be processed by our -2 compiler. If that step is successful, you will receive an email reply to that effect. You will then be able to on the WWW a picture of your abstract as it will appear in the program by following the directions in the email confirmation. If your submission is rejected by our compiler, your email reply will inform you of the failure of your submission with information about the problem. Once you are satisfied with your abstract's appearance, re-submit it as an "official" abstract to eas-hrms2010@pso.com.pl. Please note the following caveats: (1) The conference organizers will not look at the "test" abstracts. (2) In the directory storing the "test" abstracts, files older than 24 hours will be deleted at regular intervals. (3) The conference reserves the right to shut down this service if our computer becomes overloaded. If you need this service, plan ahead and utilize it well in advance of the abstract submission deadline.

If you do not have -2 at your location, but DO use an earlier LaTeX or TeX compiler, you can still do most of the previewing locally, but a few extra words of explanation are in order. The style file, praha.sty, uses -2 specific code and therefore will not run under older compilers. Correspondingly praha.sty interprets a number of command lines in the template, e.g., \timereq, \address, etc. For those of you with the older compilers, avoid difficulties by previewing your abstract text with your own compiler, then just follow a "fill-in-the-blank" approach with the command lines in the template that your compiler does not support. The completed abstract should be acceptable when it is processed by the -2 compiler here. Its appearance can be tested by the procedure described above.

2.

The next three lines in the template indicate the type of presentation you would like (poster/lecture), the required time in minutes for a lecture [this information will not be used for a poster], and a brief comment, respectively. You should only use one of the commands "\category{poster}" or "\category{lecture}" in the abstract. In the template above, both of these commands are "commented out" by % signs. You MUST remove ONE (and only one) of these % signs. For a poster, the "\timereq" or command has no significance, but it can be present in your abstract. The allowed time entries for lectures are 5, 10, and 15 corresponding to the number of minutes requested for your presentation. The comment line allows any special message that you require to be passed to the conference organizers. It will not be printed, but may contain information about your abstract. It will be read before the presentations are scheduled.

3.

The next section will specify the title and author/address list. Please note that special capitalization rules must be followed in these entries so that all titles and author lines appear uniform in the program. The title and the authors' name (but not the addresses) should be ALL CAPITALS, with the exception of special symbols, e.g., Ca, Al, (a designation of first excited state of different multiplicity from the ground state), etc. in the titles and special names like McKELLAR, McCOY, the conjunction "and" before the last of a series of authors, etc. PLEASE NOTE THAT THE COMPUTER WILL CHECK TO SEE WHETHER THESE CONVENTIONS ARE OBEYED AND REJECT ABSTRACTS THAT ARE NON-CONFORMING. In the title and author/address list, the inserted text may span more than one line. The author and address lines are paired. A given author line may contain more than one name, but all must be associated with the same address. An author at another institution requires both another author line and an address line. As many paired author/address lines may be entered as needed. The authors will be displayed on the printed abstract in the order entered. Only the names of the authors present at the meeting should be underlined. If you do not need all the author and address lines in the template, delete the unused ones or your abstract will be mis-formatted. Conversely, additional author and address lines may be added as needed.

4.

After the command lines "\begin{document}", and "\maketitle", the body of the abstract should be entered. It can take advantage of all the special symbols, and control (superscripts, subscripts, etc.) available in documents, but may be a simple text only. Examples of such material are available on either our web site or via anonymous ftp. A single example will be found at the end of this document.

5.

The last line "\end{document}" completes the document, and is not to be changed.

When your abstract is ready it should be e-mailed to eas-hrms2010@pso.com.pl without any added material. While not required, placing the word "abstract" on the subject line is a convenient identifier.

When you fill in the template, make sure not to use characters from your national character set, such as ü, ä, ö, ß in German names, ç, é, è in French names, and æ, ø, å in Danish and Norwegian names. You may have keys on your keyboard with these characters, but our English-language processor does not understand them, so please do not use them. If you do, it is likely that the special characters will be missing in the abstract printed in the abstract book, or that they will be replaced by other characters that make no sense in your language. But even if you are called Bürger, Picqué, Møllendal, or Špirko, do not despair! In your names are written B\"urger, Picqu\´e, M{\o}llendal, and {\v S}pirko, respectively, and if you write them like that in the input file, they will appear with the correct special characters in the printed abstract. Each special character can be expressed in standard in a way that our processor can understand. Our help page gives you the codes for a selection of them.

You can put pictures (i.e. graphics) in your abstract by using the environment "filecontents" and the macro package "psfig". The graphical display to be inlined in your abstract must be available as an encapsulated PostScript (.eps) file; an eps file is in ASCII format and can be transmitted as an e-mail message. Abstract 5 of our sample abstracts gives an example of an abstract with a spectrum displayed in it. The file sent as an e-mail message must have the following format:

\begin{filecontents}{fig1.eps}
.
.
Here you place the entire eps file with your picture;
you must choose a name for the eps file, here it is fig1.eps.
After the "\end{filecontents}" command you place the 
usual LaTeX file with the abstract.

.
.
\end{filecontents}
% ------  begin electronic abstract submission template -----
% ------  Version 2.0 last modified on Wed Nov 08 1995  -----
\documentclass[12pt]{article}
\usepackage{praha,psfig}

\category{poster}
%\category{lecture}
%\timereq{15}
%\comment{COMMENT TEXT}

\title{MEASUREMENTS OF D$_2$S$_2$ NEAR 2 THz: PRECISION
BROADBAND SPECTROSCOPY WITH COSSTA}
.
.
.
.

\vspace{3mm}
\centerline{\psfig{figure=fig1.eps,width=3.5in,height=2.5in}}
.
.
.
\end{document}

Note the graphics commands in the abstract:

• The command "\usepackage{praha,psfig}" loads, along with the praha style file, the psfig package used for inlining the graphics.
• The command "\centerline{\psfig{figure=fig1.eps,width=3.5in,height=2.5in}}" inlines the picture. The picture is centered on the page and has here a width of 3.5 inches and a height of 2.5 inches. These values can of course be changed as needed.

Important note: For sending abstracts with graphic content (eps format) we support uuencode, base64, and quoted-printable encoding only.

Please note that we can only handle one form of document for electronic submission, and that was chosen for its support by several American professional societies and widespread use by the worldwide scientific community.

For those who are interested in learning more about the following resources are available:

• Leslie Lamport. - A Document Preparation System - User's Guide and Reference Manual. 2nd edition Addison-Wesley, Reading, 1994.
• Michel Goossens, Frank Mittelbach and Alexander Samarin. The Companion. Addison-Wesley, Reading, 1994.

Below is the text that produced the abstract viewable on our web site as example Abstract 0.

% ------  begin electronic abstract submission template -----
% ------  Version 2.0 last modified on Wed Nov 08 1995  -----
\documentclass[12pt]{article}
\usepackage{praha}

%\category{poster}
\category{lecture}
\timereq{15}
\comment{Session on electronic spectra or astrophysics}

\title{CYANOPOLYYNE CATIONS AS CARRIERS OF
A SET OF DIFFUSE INTERSTELLAR BANDS}
\author{\underline{JAMES K.~G.~WATSON}}
\address{Steacie Institute for Molecular Sciences,
National Research Council of Canada,
Ottawa, Ontario, Canada K1A 0R6}

\begin{document}
\maketitle


It is proposed that a set of diffuse interstellar bands (DIBs) can
be attributed to the $\widetilde B{}^2\Pi-\widetilde X{}^2\Pi$
electronic transitions of the cyanopolyyne cations, HC$_{2n+1}$N$^+$,
based on comparisons with laboratory observations in Ne matrices
by Forney et al.$^1$   For HC$_7$N$^+$ the DIB $\lambda6614$ is
assigned as the $0_0^0$ origin band, and $\lambda\lambda6426$,
6196, 5982, and 5850 to transitions to upper-state fundamental
vibrations.  The three-peaked structure of $\lambda6614$ under
high resolution$^{2,3}$ is assigned as $P$ and $R$ branches of the two
subbands $^2\Pi_{1/2}-{}^2\Pi_{1/2}$ and $^2\Pi_{3/2}-{}^2\Pi_{3/2}$,
with the central pair of branches overlapping.  The $0_0^0$ band
of HC$_9$N$^+$ is assigned to $\lambda7562$, with vibrational bands
at $\lambda\lambda7358$, 6919, and 6521, while the $0_0^0$ band of
HC$_{11}$N$^+$ is assigned to $\lambda8531$, with vibrational bands
too weak to identify.  These are all relatively sharp DIBs, with
full widths at half maximum (FWHMs) in the range 1.7--3.1 cm$^{-1}$.
Assignments are less satisfactory for
shorter members of the series.  The $0_0^0$ bands of HC$_5$N$^+$ and
HC$_3$N$^+$ may be $\lambda\lambda5797$ and 5110, respectively,
but the former seems to have a rather narrow $PR$ separation under high 
resolution, although its FWHM of 2.9 cm$^{-1}$
lies in the above range, while the latter
is much broader (FWHM = 45 cm$^{-1}$) than higher members of the
series.  The first member of the series, HCN$^+$, does not have a 
$\ldots\pi^3\pi^4\gets\ldots\pi^4\pi^3$ electronic transition of this type.

\vspace{1em}
\noindent
1. D.~Forney, P.~Freivogel, J.~Fulara, and J.~P.~Maier, J.~Chem.~Phys.,
102, 1510 (1995). \hfil\break
2. P.~J.~Sarre, J.~R.~Miles, T.~H.~Kerr, R.~E.~Hibbins, S.~J.~Fossey,
and W.~B.~Somerville, Mon.~Not.~Roy.~Astron.~Soc.~277, L41 (1995).
\hfil\break
3. P.~Ehrenfreund and B.~H.~Foing, Astron.~Astrophys., 307, L25 (1996).
\hfil\break

\end{document}
% ------   end  electronic abstract submission template ------

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 praha.sty            Download praha.sty file
 SampleAbstr.html     View sample abstracts

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